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My timesheet

The My timesheet screen is your time entry tool. You declare the time spent on each project and each task for the current period.

Reached through the Me → My timesheet menu.

Calendar or grid​

A Calendar | Grid header switches between two layouts of the same entries:

  • Grid — the screen described on this page: your tasks in rows, the days in columns;
  • Calendar — the My activity view: your week as a calendar, planned and actual.

Your choice is remembered: the menu reopens the last layout you used (the calendar by default).

Totals (task and project rows, Actuals, ETC, Δ ETC) update with every entry, without reloading the timesheet.

The entry grid​

The grid shows:

Timesheet entry grid

  • As rows: the projects and tasks you are assigned to
  • As columns: the days or weeks of the period (depending on the periodicity defined in Settings → Timesheet)

For each cell, enter the time spent, as:

  • Percentage of your day
  • Hours (h:mm format)
  • Man-days (MD or half-MD)

Add a row​

If a task does not appear on the grid:

  1. Click + Add a row
  2. Choose a project among those you have access to
  3. Select the task (and optionally the sub-task)
  4. Enter values in the week's cells

If you can't find an expected project, check with its project manager that you are assigned to at least one of its tasks.

Actual types​

Under each task, time is entered on one or more actual type lines (Standard, Not Billable…). As long as the workspace has only one active type, a single "Standard" line exists and the notion stays transparent.

When several types are active (Settings → Timesheet):

  • Offered type — the first line of a task takes the inherited type: the task's, otherwise the budget envelope's, otherwise "Standard".
  • Split — the + button to the right of the task name adds a line of another active type; enter on each line the matching share of your time.
  • Change the type — the ⇄ button to the right of a type line switches the whole line to another type: each recorded day moves to the target line (added up if there was already a value that day) and the old line disappears. The task total does not change.
  • Remove — the × button removes an empty type line. It only appears while at least one other line remains: a task always keeps at least one type. A line with recorded time cannot be removed directly; switch it first with ⇄, its time is merged without loss.

Adding, switching and removing apply immediately, without reloading the timesheet; an added line is only saved on the first entry.

Changing the type is refused if part of the time involved is submitted, approved or prior to the closure date.

Entry cap

If the project manager has enabled Cap time entry at planned workload, your actuals on a task, all types combined, cannot exceed the workload planned for you on it.

Submit​

Once entry is complete, click Submit the week (or month). Your timesheet then moves to "Submitted" status and is sent for validation to your manager or project manager, depending on the configured workflow.

Possible statuses​

StatusMeaning
DraftEntry in progress, editable
SubmittedSent for validation, no longer editable without reverting to draft
ApprovedAccepted by the validator, feeds project actuals
RejectedRejected with a reason — fix and re-submit

Comments​

Each row accepts a free-form comment, useful to clarify the context of an entry ("urgent mission", "internal training", "committee meeting"). The comment is visible to the validator.

Useful views​

  • Calendar — Compact monthly view of entries
  • Summary — Total declared per project over the period
  • History — Past periods, statuses and variances

The timer​

The timer button ⏱ in the header, to the right of the Create button, measures the time spent on an activity:

  • Start launches the counter, shown continuously in the header on an orange background; Pause stops it, Resume restarts it and adds up;
  • below the counter, the duration to log is shown, exact by default or rounded according to the calendar rule (for example to the quarter hour: 1.25 h);
  • Stop and log on a task stops the timer and lists the tasks of your timesheet for the week (project, task and, if there are several, actual type). Adjust the duration if needed, choose the task, then Log: the duration is added to the actual already entered today on that task, converted into days using your calendar's hours per day, and the timer starts again from zero;
  • a task whose entry is closed today (timesheet submitted or approved, closing date passed, task closed) is shown with a padlock and cannot be chosen;
  • Enter it manually in my timesheet pauses the timer and opens the calendar view;
  • Reset clears the measurement.

The timesheet then shows the duration in your calendar's unit: in man-days, 0.25 h on an 8-hour day appears as 0.031. The confirmation message gives this equivalent.

Only the tasks you are allocated to this week are offered. The timer keeps running if you change screen or reload the page, but stays specific to this browser.

Best practices​

  • Enter daily or weekly: reconstructing a month from memory is inaccurate and time-consuming.
  • Don't exceed your capacity: if the sum exceeds your theoretical working time, you over-declare and distort analyses.
  • Read the rejection reasons: they tell you the entry conventions expected by your organisation.

See also​